How Outmeals Scales Complex Warehouse and Production Flows with Ongoing WMS

The challenge: Supporting specialized flows and changing requirements

Since 2014, Outmeals has specialized in food for emergency preparedness, supplying military units, police and emergency services as well as municipalities, government agencies and public companies. With a wide range of products and specialized logistics flows, the company needed a warehouse management system that could adapt as its requirements changed. Christian Spangsberg, CIO at Outmeals, explains what they were looking for:

“We chose Ongoing WMS because it is a modern solution with high flexibility and scalability, which suits our operations handling many different specialized flows in an industry that requires great adaptability.”

The system also needed to fit into Outmeals’ existing technology setup. Access to established integrations meant the company could connect Ongoing WMS with other systems across its operations rather than developing every connection from scratch.

The solution: Warehouse and production flows in Ongoing WMS

Today, Ongoing WMS plays a central role in Outmeals’ day-to-day warehouse operations. The company uses the system to manage inbound deliveries, picking various types of customer orders, stock transfers, inventory counts and outbound deliveries. The integration with its ERP system, Fortnox, automates order flows and reduces manual errors, while providing control over stock balances, shelf life, batches, pallets and bin locations.

But Outmeals’ processes extend beyond traditional warehouse management. The company also uses Ongoing WMS for production, tracking incoming components and finished goods at balance level with batch management for full traceability. Customized picking and processing flows support further product refinement, while SSCC and customized pallet labeling help meet GS1 requirements. Spangsberg explains why bringing these processes into Ongoing WMS matters:

“Having the opportunity for production control within the same system creates even greater value for us, resulting in a simplified implementation with all functions under one roof (SPOC).”

Alongside these warehouse and production flows, Ongoing WMS is connected to several other systems in Outmeals’ setup. Beyond Fortnox, the company uses a shipping platform integration with nShift, extracts data to Power BI and uses Ongoing’s API to provide data to an AI assistant. The availability of ready-made integrations also helped make the implementation faster than developing everything from scratch.

A close collaboration built around Outmeals’ processes

Outmeals describes the onboarding as structured and in line with expectations. Spangsberg reflects on how the collaboration has developed since then:

“The collaboration has worked very well from the start through to our 2 years of full system operation. We have received quick feedback and proactive support when needed. Our dedicated software engineer has been committed and helped us optimize flows, a developmental process that continues on an ongoing basis.”

Måns Lerjefors, Senior Software Engineer and Team Lead at Ongoing, has worked closely with Outmeals since the company first started using Ongoing WMS in 2024. From his perspective, Outmeals’ technical expertise has created opportunities to take that collaboration further:

“It has been very rewarding to be part of Outmeals’ journey and help develop their warehouse processes. Their focus on production and refinement involves complex flows that require flexible solutions. With Outmeals’ strong technical expertise, we’ve been able to work closely together and focus on adapting and optimizing Ongoing WMS around their specific processes and needs.”

The result: Greater efficiency, traceability and scalability

With warehouse, production and connected systems working together, Outmeals has been able to automate processes and reduce manual order handling while gaining greater control over stock status and order history. The system provides traceability across its warehouse and production flows, while the ability to introduce new functions and flows allows the setup to evolve as the company’s needs change.

For Spangsberg, the impact can also be seen in how the business has developed:

"The system has allowed us to grow without increasing our workforce at the same rate, providing complete control over our product flows in and out of the organization.”

As Outmeals continues to develop its operations, Spangsberg sees Ongoing as part of that journey:

“We see Ongoing as a long-term partner and appreciate their continuous development of the platform based on our needs and business expansion.”